With touches of technology, entertainment, innovation, and opportunities to sweat and serve, Rotacon 2018 is a district conference designed to engage Rotarians, their guests, and familes for a weekend full of inspirational stories, entertaining sessions, and educational breakouts. Enjoy time with your fellow club members and get to know 1,000 Rotarians and their guests from all over District 6900 in a relaxing and entertaining environment that is Sandestin Golf & Beach Resort.
If you've been to district conference before, you'll notice a few things different at Rotacon 2018. Opportunities to learn in breakout session format about compelling Rotary programs as well as engaging lifestyle learning sessions have been added. General sessions will be designed to take place within 90 minutes so that more time can be dedicated to enjoying time with fellow Rotarians, family, and friends. And perhaps the biggest difference will be that celebration of club achievements will take the form of an Oscars-style service award night in lieu of our traditional club achievement awards which are being moved out of the district conference program to a separate celebration later in the Rotary year.
If you've never been to a district conference, you'll find that Rotacon 2018 is designed with the average Rotarian and guest in mind.
Bring the family and enjoy an incredible, entertaining weekend in a beautiful setting!
You can't win if you're not in the game! Register for Rotacon 2018 by the dates below and you'll be eligible to win some cool prizes or gear shown for that date.
Click to Download the Promotional Flyer
Thursday - Rotacon Geek Night (ticketed event) - wear your most obnoxoius Rotary gear and enjoy a low country boil with live music
Friday morning - Rotacon Adventure - spend time enjoying Sandestin's range of activities including Rotacon golf, tennis, and spa packages, and special activities for family and guests (details will be published by February 15, 2018)
Friday afternoon - Rotacon You - learn about impactful Rotary initiatives such as Rotary Means Business, engaging young leaders, creative club formats, and developing partners at home and abroad.
Friday evening - Rotacon Inspiration - General Session #1
Saturday early morning - Rotacon Polio Walk and Rise Against Hunger Service Event
Saturday late morning - The Rotacon Talk (TED-style social innovation topics) - General Session #2
Saturday afternoon - Rotacon Casual - ENJOY THE BEACH! Or if you'd like to stay in indoors, enjoy a lifestyle learning session or even a live painting session for all to view by the top portrait artist in the world, Ross Rossin!
Saturday evening - Rotacon Academy Service Awards - General Session #3 - celebrate an incredible year of service and Rotarian sweat in an Oscars-style awards presentation for Best Community Project and Best International Project in each of our club categories. Clubs can express their Hollywood personalities by selecting a favorite movie and asking all participants from their clubs to dress in the style of that movie. The program will wrap up by 7:00 p.m. to allow attendees time to enjoy dinner with their clubs, family, or friends.
Sunday morning - Rotacon Celebration - General Session #4
Beachside Studio* $ 243.00
Beachside 1 Bdrm* $ 265.00
Beachside 2 Bdrm* $ 340.00
Beachwalk 2 Bdrm $ 249.00
Bayside 3 Bdrm $ 312.00
Bayside at Sandestin-Guest Room $ 150.00
Village 2 Bdrm $ 286.00
Grand Complex Studio $ 180.00
Grand Complex 1 Bdrm $ 200.00
Grand Complex 2 Bdrm $ 286.00
Grand Complex 3 Bdrm $ 355.00
A deposit of one night’s room rate is required to secure rooms.
All room rates quoted DO NOT include 12% fees and 11% taxes.
All requests are subject to availability at time booking request is received.
Any other type of accommodation besides what is in your block will vary in cost depending on location.
Rooms are available to be reserved three days prior and three days post event on a space-available basis.
*A 3-night minimum is required for Westwinds, Beachside Towers and Luau accommodations.
* The above rates are available from Monday, April 23 – Monday April, 30, 2018
The Grand Complex consists of accommodations in the Grand Sandestin®, Lasata, Bahia, and Elation
IF ONE OF THE ABOVE ROOM TYPES ARE UNAVAILABLE ON-LINE, PLEASE CALL THE RESERVATIONS DEPARTMENT AT 800-320-8115 TO CHECK FOR AVAILABILITY. USE GROUP CODE: 23M98Y
Deposit is refundable in the event of individual room cancellation, provided notice is received by Sandestin® seven days prior to scheduled arrival date.
One of the most popular aspects of district conference is the Hospitality Suite. A true Rotary tradition, much of the fellowship and magic of a district conference takes place in the Hospitality Suite where people gather to sample food and beverages in a friendly and festive environment.
Sandestin affords an ideal setup for Hospitality Suites where a block of rooms can be assembled all in one general location in the Grand Sandestin. For this year, we currently have nine rooms reserved on the third floor of the Grand Sandestin for club Hospitality Suite use. Clubs that would like to reserve a suite should indicate their interest to Hospitality Suite Co-chairs, Elwyn Gaissert (email@example.com) or Jeanette Jezerinac-Prince (firstname.lastname@example.org) by October 31st to help the Conference Committee with planning and coordination. Clubs may host a suite alone or even share a suite with other clubs. Either way, the total number of paid registrations by Thursday, March 15th, will be used to determine Hospitality Suite assignments.
Clubs can expect to pay $200/night for one-bedroom units or $286/night for two-bedroom units, plus fees and taxes. After room assignments are made in March, a Hospitality Suite Protocol will be issued for club review and distribution.
And here’s the twist… This year a new district-wide Hospitality Suite will be introduced called the Friendship Lounge. Located in the same area with club Hospitality Suites, the Friendship Lounge will be a place for all conference attendees, especially those that don’t have a Hospitality Suite home, to gather and celebrate. Clubs that would like to participate in hosting the Friendship Lounge will have the option do so for as little as $250. If your club in interested in learning more, visit the Sponsorship tab and contact Friendship Lounge Chair, Kay Williamson email@example.com.
The House of Friendship is a well-known part of district conference because it highlights the magnificent work performed by clubs over the Rotary year. At Rotacon 2018, clubs will not be asked to develop scrapbooks as part of any judging or awards process, but clubs who are excited to share their club’s good work will be able to do so by submitting a short video (3 minutes max) which will be played on a district-provided display in the Magnolia Foyer (main registration area).
Videos may be uploaded using this link -->>http://bit.ly/RotaconYearSummaryVideos
Supporting Rotacon 2018 as a sponsor is a great way to help make district conference as successful and unique as possible. Sponsorship levels are available for a wide range of budgets. Join Rotacon 2018 as a sponsor and your name, club, or company will be recognized in a variety of ways including on the official event t-shirt (sample image shown at the bottom of the page) and as listed below.
Rotacon Conference Supporters
|Rotacon Presenting Sponsor||$7,500 (only 1)||Full page ad inside front cover of program booklet, logo will go on sleeve of event t-shirt, recognized during general sessions, and recognition will be given on district website, Facebook page, and conference signage display|
|Rotacon Gold||$5,000 (only 2)||½ page ad rear cover of program booklet, logo will go on back of event t-shirt, recognized during general sessions, and recognition will be given on district website, Facebook page, and conference signage display|
|Rotacon Silver||$2,500 (only 3)||½ page ad inside rear cover of program booklet, logo will go on back of event t-shirt, recognized during general sessions, and recognition will be given on district website, Facebook page, and conference signage display|
Rotacon Session Sponsors
|Thursday Geek Night||$500|
|Friday Rotary Learning Sessions||$500|
|Friday DG Bowtie Reception||$500|
|Friday Rotacon Inspiration - General Session #1||$1,000|
|Saturday Polio Walk||$500|
|Saturday Rise Against Hunger Service Event||$500|
|Saturday Rotacon Innovation - General Session #2||$1,000|
|Saturday Lifestyle Educational Sessions||$500|
|Saturday Evening DGE Reception||$500|
|Saturday Rotacon Academy Service Awards and Hollywood Theme Night - General Session #3||$1,000|
Other Rotacon Sponsorships
|Friendship Lounge Overall Sponsor||$1,000|
|Friendship Lounge Shift Sponsor||$250||Join in the Friendship Lounge fun by sponsoring a shift and providing two volunteers from your club that will serve as Friendship Lounge Ambassadors. Shifts will be: Thursday evening, Friday morning, Friday evening, Saturday morning, and Saturday evening. Contact Friendship Lounge Chair Kay Williamson at firstname.lastname@example.org for more details.|
|Social Media Sponsor||$500||Will support use of a social media aggregating tool for use during the conference|
|Official Rotacon T-shirt Sponsor (SEE SAMPLE AT BOTTOM OF PAGE)||$1,500||Sponsor logo will go on the t-shirt sleeve|
|Speaker Gift Sponsor||$500|
|Rotacon Attendee Gift Bag Sponsor||$500|
|Rotacon Program Booklet Sponsor||$500|
At this year’s District Conference, the Saturday evening general session - the Rotacon Academy Service Awards - will be solely focused on recognizing our clubs’ outstanding community and international service projects in an Oscars-style format. The goal is to celebrate Rotary and the good Rotarians do in the world – to celebrate ROTARY: MAKING A DIFFERENCE. And to make it fun, each club is asked to choose a favorite movie and have club members dress up in the style of the move.
Each club will have the opportunity to submit one community and one international project for consideration. If projects are shared between clubs, then the lead club will prepare the submission. Now is the time to capture all of the awesome projects you do throughout the year in pictures and videos!
Project submissions will be due by March 15, 2018 through the District website, and should be described in 250 words or less but may be accompanied by photos and video. After an initial round of judging by Assistant Governors to determine nominees in both community and international categories, all Rotarians throughout the District will have the opportunity to vote for their favorite project – because of its impact, uniqueness, scope, innovativeness, the needs it met or because it was so memorable – between April 1 and April 21 through the District website. And then, at District Conference on the evening of Saturday, April 28th, each nominee will be highlighted and your favorite projects will be announced. So let the projects begin and best wishes for great success on everything you do, great or small, that makes this world a better place - that makes a difference!
Specific details on award categories and voting guidelines will be issued directly to clubs soon. Please email District Conference Awards Chair, Rene Lanier, with any questions at email@example.com. We’re excited for the dramatic changes in our awards structure this year and hope all clubs will take the opportunity to highlight how Rotary is making a difference in our communities and around the world!
Follow the event at -->> http://bit.ly/FBRotaconevent
Tag posts on social media with #Rotacon2018 and #18Rotary6900. Social media from throughout the year will be aggregated and displayed throughout the conference.