How To Use This Site

Click the tabs for explanations of how to use different features of this site.

1. Click the Login link in the main menu

2. Click the Forgot Password? link

3. Put in your username and email address

4. Click Submit

5. You will receive an email with a reset link (be sure to check your spam folder if you don’t get it in your inbox within a minute or two).

6. Click the reset link and you should be taken to the reset password screen of the website

7. Enter your username and the password you want to use (at least 8 characters: 1 upper, 1 lower, 1 digit and one special). You will need to enter it twice.

8. Click Submit

9. You should get a message that your password has been reset successfully

10. Click the login link

11. Login with your new password

12. Once logged in, you should see your name and your club in the center of the blue banner at the top.

If it doesn’t work, contact our webmaster.

Pages. You can have as many pages as you want. They will appear under the About Us menu in ‘sort’ order. If you put in a ‘sort’ of zero, it will suppress the page from the menu.

Sub-Pages. Pages can have parents. If a page has a parent, it will not show up in the About Us drop down but will show up in the left menu. If you want it to show up in the dropdown, leave the parent blank. Don’t make a page a parent of itself.

Tabs. Pages can have tabs. If you create a tab and assign it to a page, it will show up under a tab interface on that page. Tabs show up in sort order. If you give a tab a sort order of zero, it will be suppressed.

Image Library. You can add images to the image library. These can be linked to either pages or tabs. To add Images, go to Admin > Images and click Create. Then select the page (or tab) you want it to appear on. Such images will show up at the top of the page or tab you select.

Inline Images. When updating a page or tab you can also add images inline using the little image icon in the icon bar. These images will automatically be re-sized to fit the page and will appear in the text wherever you added them. They will also be added to the image library.

Carousels. You club can have a slide carousel on the home page. First add the images to the image library. Then go to Admin > Admin Links and choose Carousel Slides from the Other column. Use the Create link to create new slides. You can add a super, a headline, a sub-headline, body copy and potentially a button to the slide. Use the sort field to control the order in which the slides appear. There are three types of slides, Left Align, Right Align and Full Width. Probably best to start with Left Align. They will format like the ones on the Buckhead Rotary carousel. For an example of a Full Width slide, take a look at the Thomasville site.

Resources. The resource library is there is hold any kind of document or attachment, e.g. PDFs, .xlsx or .doc, that sort of thing. You can add resources to pages and tabs. Edit the page or tab and type in the first few characters of the resource title you want to add then click on it from the drop down list. To remove resources, update the page or tab, click the X next to the resource(s) you want to remove and save the page/tab.

Newsletters. Use Admin > Newsletters to create new Newsletters. Use Admin > Stories to create new stories. Check the News Feed? box to make the story appear under News > Feed. Use the Newsletter dropdown to assign the story to a newsletter. Then go back to the Newsletter and click the Publish link so the newsletter will appear under News > Newsletters. Click the Blast link to email a copy of the newsletter to your membership. You can get a PDF version of your newsletter by clicking the PDF button when you are viewing the newsletter.

You can also create PDF newsletters off line using software like Publisher or Word. Make your PDF and then add it to the resource library, marking it as a newsletter under Categories. Then go back to newsletters, create a newsletter and link to the PDF you added to the resource library.

To record attendance

  1. Go to Admin > Meetings
  2. Click the checkmark icon at the end of the row of the meeting you want to track. You'll see a page listing your membership with a series of checkboxes in the Attended column. (You can use the Toggle switch to switch all the blanks to A and all the As to blank.)
  3. As you click the attendance boxes, the attendance status will switch from blank (not attended) to 'A' (Attended) to 'M' (Made up) to 'X' (eXcused) and back to blank.
  4. When you have recorded everyone's attendance, click Save All. That will show you a summary of the attendance for that meeting. Scroll to the bottom and click the Email Missing button to send out “We Missed You” emails.
  5. The system will provide a list of your members who should have attended and were absent (and for whom we have a good email address). Uncheck any boxes you want to omit from your email. Then click Send My Blast! In a few seconds you should receive back a REQUEST SUCCESSFUL message.

To record bulk make ups in the bank

  1. Go to Admin > Make Up Bank
  2. Click the Bulk link near the theme logo. Add your make ups according to the directions on that page.

To assign make ups to missed meetings

When you record attendance, any make ups in the bank will show up next to the member’s name. Choose the date of the make up you wish to apply and the box will change to M.

If you go to Admin > Make Up Bank, it will list all your members with unassigned, unexpired make ups in the bank. If they have missed any meetings, the dates of the missed meeting(s) will appear on their row. Click on the missed meeting to go to the attendance tracking page and assign that make up to that meeting.


To see your club’s Governor’s Citation:

  1. Sign into the site and click on the name of your club in the blue banner below your name. That will take you to the club home page.
  2. Scroll to the bottom of the your club’s home page and click the blue Governor’s Citation button. That will take you to your club’s Governor’s Citation.

If you have ClubAdmin rights, you can update your club’s Governor’s Citation until they are locked for judging. Your total score, shown at the bottom left, will update as you make changes, but be sure to click the Save button to save your changes when you are done.

Click here for a short video on how it works, courtesy of Gordon Owens and the Roswell Rotary Club.

This year clubs will submit their service projects using this website, where they will be judged by the assistant governors. You may enter and update your projects at any time until they are locked for judging. A good practice is to enter your projects into the system early, and then update them later, reporting your final accomplishments as you complete them.

To create or update projects

From your club’s home page, click the Projects button to see your projects. Use the Create link at top right near the theme logo to add additional projects for your club. To update existing projects, click on the pencil icon on the corresponding row.

You also have the option of organizing your projects under Committees. Use the Committees button on your club home page to manage your club’s committees. Then assign each project to the appropriate committee.

Attachments

When you create or update a project, you will be able to add up to five attachments like PDFs or photos or Microsoft Office documents. If you have more than five attachments, add the first five, save the project and then update it again.

Click here for a short video on the awards process, courtesy of Gordon Owens and the Roswell Rotary Club.

If your club is using this site to track individual attendance, it can also use it to keep track of make up requests and to apply make up requests to missed meetings. If your club is using DacDB to track attendance, these instructions do not apply.

To request a make up:

  1. Login
  2. Click on your name in the blue banner at the top. That will take you to your home page.
  3. Scroll to the bottom of your page and click the Make Ups button.
  4. Complete the form and click Create.

To apply a make up (Club secretaries and other club admins)

  1. Find the meeting for which you intend to apply make ups
  2. Click the Attendance link in the ops menu near the theme logo
  3. A drop down will appear next to the name of any member who missed and has an unused make up in the make up bank. Select the make up you wish to apply from the drop down.
  4. Click Save All

To manage the make up bank (Club secretaries and other club admins)

  1. Choose Admin > Make Up Bank
  2. You will get a list of all the make ups that have not been applied. For members who need a makeup, the date of the missed meeting(s) will be listed. You can click on the dates to be taken directly to the attendance page for that meeting, where you can apply the make up.
  3. To add make ups in bulk, for example gathered by your sergeant-at-arms, click the Bulk link near the theme logo. You can enter up to ten at a time.

Every Rotarian has one or more “affiliations” with Rotary. Their primary affiliation is their active or honorary membership in a Rotary club. In addition they may have other affiliations, typically related to positions they hold or have held. Some examples include:

  • A club officer, e.g., President
  • A district officer, e.g., Assistant Governor
  • Former membership in this club or another club in District 6900.

We never delete a user from the system. We just terminate their affiliation.

On everyone’s home page there is an Affiliations tab, which shows all the affiliations for that member. To add or update an affiliation, click the Update link near the theme logo, then click the Affiliations tab. Click the pencil next to the affiliation you want to change (for example to put in a termination date) or click the blue Add Affiliation button to add an affiliation.

Not everyone can edit Affiliations. In general you need at least ClubAdmin rights to update affiliations within your club and DistrictAdmin rights to update affiliations across the district. Typically the Club officers have ClubAdmin rights and the District team has DistrictAdmin rights.